County Clerk

The County Clerk serves ex-officio as recorder of their respective counties. The Clerk is the chief officer responsible for the administration of elections in the county. The Clerk has numerous duties associated with the Probate Court. As ex-officio clerk of the County Commission, the County Clerk is to attend sessions of the board, to keep the seals, and record of the proceedings, resolutions and the decisions on all questions concerning the raising of money. The clerk is to sign all orders issued by the board and is to keep and preserve and file all accounts and actions of the Board of County Commission.





Linda Jaramillo - Torrance County Clerk (2017-2020) - Email
Linda Kayser - Deputy Clerk - Email
Yvonne Otero - Administrative Assistant
Sylvia Chavez - Secretary
Genell Morris - Administrative Assistant

Torrance County Clerk's Office
PO BOX 767
205 9th Street
Estancia, NM 87016

Phone: (505) 544-4350
Fax:(505) 384-4080






Recording Requirements

Real Estate Documents
All documents must have original signature, notary seal and date of notary expiration. Correct fee must accompany document or it will be returned unrecorded. Recording space of at least 2x3 for our recording information must be allowed.The only documents that do not require a notary are: LIS Pendent, Buck's, Federal Tax Lien, release (IRS)

Marriage Licenses
To obtain a marriage license both parties must be present and be 18 years of age or older. Sufficient ID must be provided such as driver's license, birth certificate or passport to satisfy the identity and qualifications to receive a marriage licese. Anyone under the age of 18 shall first receive the written consent of each of the minor's parents as shown on the minor's birth certificate or a judicial authorization by the district court upon request of a parent or legal guardian is presented to the county clerk. Fee for marriage license is $25.00

UCC's –Financing Statements
Only real estate filings will be recorded at Torrance County, all others will be filed at the secretary of state's office. All statements must be on correct standard page or a double fee shall be charged. Legal description must be on all documents. Book and page will be allowed. Correct fee must be included, if a shortage occurs, we will return document unrecorded. Any over payment shall be kept.

Business Registration

We require a business registration if you are doing business in an unincorporated area of the County which is anything outside of a Municipality.    If your business is within a Municipality such as Encino, Estancia, Moriarty, Mountainair or Willard you would need to purchase your registration with that particular Municipality.  If your business is in the County’s unincorporated area you would purchase the registration with the Torrance County Clerk.  The fee for the registration is $35.00.  

The fee is pro-rated
            July – September     $35.00
            October – December $26.50
            January – March       $17.50
            April – June             $8.75

To apply for the registration you would need to fill out our information form.  Click here for form.  

We require a New Mexico Tax ID number.  You can apply for it on line at  We also issue Tax ID numbers but they must be done in person.  

After the forms have been completed our Planning and Zoning Office needs to sign the form.  Planning and Zoning’s phone number is 505-544-4390 they can answer any question you may have about their requirements for your business.

A renewal will be sent to you on June 30 for the annual fee of $35.00 which will be due before July 30.  


We require a business registration for special events the fee is $8.75.  Click here for special event form.

Probate (See Probate Judge Page) - Click Here
If the deed is in joint tenants, no probate is needed, just record the death certificate. Probate fees must be included. An original or certified death certificate and a will, if available must be included. All documents recorded for purpose of probate will stay in the county file.

Faxing, and Mailing Copies
Any and all request must be in written form. We need a book and page along with the correct fees.

2018 Primary and General Election Information

Important Department Downloads

pdf-file2017 Torrance County Polling Places.pdf15 KB
pdf-file2018 Alternate Voting Location Moriarty Civic Center.pdf23 KB
pdf-file2018 Correction to Candidate Filing Information.pdf26 KB
pdf-file2018 Primary Election Proclamation_English_working doc 2.pdf47 KB
pdf-file2018 Primary Election Proclamation_Spanish working doc..docx.pdf39 KB
pdf-fileBusiness Registration Application.pdf14 KB
pdf-fileClerk Recording- 2016 Fee Schedule Updated.pdf23 KB
pdf-fileClerk Recording-Inspection Copying of Public Documents_CountyClerk.pdf69 KB
pdf-fileMINUTES - 2018.01.24 Final Commission Minutes.pdf1.498 KB
pdf-fileMINUTES 2017.02.16 Final Special Commission Meeting Minutes.pdf300 KB
pdf-fileMINUTES 2017.02.22 Final Commission Meeting Minutes.pdf2.909 KB
pdf-fileMINUTES 2017.03.01 Final Special Commission Meeting Minutes.pdf121 KB
pdf-fileMINUTES 2017.03.08 Final Commission Meeting Minutes.pdf1.779 KB
pdf-fileMINUTES 2017.04.12 Final Commission Meeting Minutes.pdf2.087 KB
pdf-fileMINUTES 2017.05.24 Final Commission Meeting.pdf878 KB
pdf-fileMINUTES 2017.07.21 Final Special Commission Meeting.pdf1.598 KB
pdf-fileMINUTES 2017.07.24 Final Special Commission Meeting.pdf1.531 KB
pdf-fileMINUTES 2017.07.26 Final Commission Meeting.pdf1.308 KB
pdf-fileMINUTES 2017.08.09 Final Commission Meeting Minutes.pdf1.019 KB
pdf-fileMINUTES 2017.08.23 Final Commission Meeting.pdf1.397 KB
pdf-fileMINUTES 2017.09.27 Commission Meeting.pdf1.342 KB
pdf-fileMINUTES 2017.11.22 Commission Meeting.pdf1.017 KB
pdf-fileMinutes 2017.12.13 Final Commission Minutes.pdf2.052 KB
pdf-fileMinutes 2017.12.21 Final Commission Meeting Minutes.pdf1.116 KB
pdf-fileMINUTES 2018.01.31 Final Special Commission Minutes.pdf437 KB
pdf-fileMINUTES- 2016.07.25 Final Special Commission Meeting Minutes.pdf610 KB
pdf-fileMINUTES- 2016.07.27 Final Commission Meeting Minutes.pdf1.563 KB
pdf-fileMINUTES- 2016.10.05 Final Special Commission Meeting Minutes.pdf171 KB
pdf-fileMINUTES- 2016.12.28 Final Commission Meeting Minutes.pdf2.634 KB
pdf-fileMINUTES- 2017.03.10 Final Special Commission Meeting Minutes.pdf913 KB
pdf-fileMINUTES- 2017.03.13 Final Special Commission Meeting Minutes.pdf1.019 KB
pdf-fileMINUTES- 2017.03.20 Final Special Commission Meeting Minutes.pdf1.167 KB
pdf-fileMINUTES- 2017.03.22 Final Commission Meeting Minutes.pdf1.595 KB
pdf-fileMINUTES-2016-11-09 Final Commission Meeting Minutes.pdf2.849 KB
pdf-fileMINUTES-2016.01.13 Final Commission Meeting Minutes.pdf2.345 KB
pdf-fileMINUTES-2016.01.14 Final Special Commission Meeting Minutes.pdf849 KB
pdf-fileMINUTES-2016.01.27 Final Commission Meeting Minutes.pdf1.509 KB
pdf-fileMINUTES-2016.02.10 Final Commission Meeting Minutes.pdf765 KB
pdf-fileMINUTES-2016.02.24 Final Commission Meeting Minutes.pdf1.275 KB
pdf-fileMINUTES-2016.02.29 Final Special Commission Meeting Minutes.pdf769 KB
pdf-fileMINUTES-2016.03.09 Final Commission Meeting Minutes.pdf2.020 KB
pdf-fileMINUTES-2016.03.23 Final Commission Meeting Minutes.pdf1.384 KB
pdf-fileMINUTES-2016.04.13 Final Commission Meeting Minutes.pdf2.883 KB
pdf-fileMINUTES-2016.04.27 Final Commission Meeting Minutes.pdf1.774 KB
pdf-fileMINUTES-2016.05.11 Final Commission Meeting Minutes.pdf2.319 KB
pdf-fileMINUTES-2016.05.25 Final Minutes.pdf1.182 KB
pdf-fileMINUTES-2016.06.08 Commission Minutes.pdf1.149 KB
pdf-fileMINUTES-2016.06.13 Special Commission Minutes.pdf285 KB
pdf-fileMINUTES-2016.06.29.2016 Commission Minutes.pdf1.255 KB
pdf-fileMINUTES-2016.07.13 Final Commission Meeting Minutes.pdf1.166 KB
pdf-fileMINUTES-2016.08.10 Final Commission Meeting Minutes.pdf1.039 KB
pdf-fileMINUTES-2016.08.18 Final Special Commission Meeting Minutes.pdf152 KB
pdf-fileMINUTES-2016.08.24 Final Commission Meeting Minutes.pdf1.214 KB
pdf-fileMINUTES-2016.09.14 Final Commission Meeting Minutes.pdf933 KB
pdf-fileMINUTES-2016.09.28 Final Commission Meeting Minutes.pdf1.317 KB
pdf-fileMINUTES-2016.10.12 Final Commission Meeting Minutes (2).pdf705 KB
pdf-fileMINUTES-2016.10.26 Final Commission Meeting Minutes.pdf1.760 KB
pdf-fileMINUTES-2016.11.14 Final Special Commission Meeting Minutes.pdf723 KB
pdf-fileMINUTES-2016.11.23 Final Commission Meeting Minutes.pdf2.265 KB
pdf-fileMINUTES-2016.12.14 Final Commission Meeting Minutes.pdf6.365 KB
pdf-fileMINUTES-2017.01.11 Final Commission Meeting Minutes.pdf3.207 KB
pdf-fileMINUTES-2017.01.25 Final Commission Meeting Minutes.pdf1.805 KB
pdf-fileMINUTES-2017.01.30 Final Special Commission Meeting Minutes.pdf815 KB
pdf-fileMINUTES-2017.02.06 Final Special Commission Meeting Minutes.pdf482 KB
pdf-fileMINUTES-2017.02.08 Final Commission Meeting Minutes.pdf2.905 KB
pdf-fileMINUTES-2017.04.26 Final Commission Meeting Minutes.pdf1.315 KB
pdf-fileMINUTES-2017.05.10 Final Commission Meeting Minutes.pdf1.681 KB
pdf-fileMINUTES-2017.06.06 Final Special Commission Meeting.pdf571 KB
pdf-fileMINUTES-2017.06.14 Final Commission Meeting Minutes.pdf1.167 KB
pdf-fileMINUTES-2017.06.28 Final Commission Meeting Minutes.pdf2.153 KB
pdf-fileMINUTES-2017.07.12 Final Commission Meeting Minutes.pdf2.490 KB
pdf-fileMinutes-2017.08.23 Final Commission Meeting.pdf3.054 KB
pdf-fileMinutes-2017.09.27 Final Commission Meeting Minutes.pdf1.463 KB
pdf-fileMinutes-2017.10.11 Final Commission Meeting Minutes.pdf1.355 KB
pdf-fileMinutes-2017.10.25 Final Commission Meeting Minutes.pdf1.833 KB
pdf-fileMinutes-2017.11.06 Final Special Commission Meeting Minutes.pdf732 KB
pdf-fileMinutes-2017.11.08 Final Commission Meeting Minutes.pdf2.669 KB
pdf-fileMinutes-2018.01.04 Final Special Commission Meeting Minutes.pdf408 KB
pdf-fileMinutes-2018.01.24 Final Commission Meeting Minutes.pdf1.141 KB
pdf-fileMinutes-2018.02.14 Final Commission Meeting Minutes.pdf1.035 KB
pdf-fileMinutes-2018.02.28 Final Commission Meeting Minutes .pdf3.302 KB
pdf-fileTemporary Business Registration Application.pdf27 KB